Showing posts with label operations. Show all posts
Showing posts with label operations. Show all posts

Sunday, August 5, 2012

HEALTHCARE OPERATIONS MANAGEMENT



"Many experts believe that Operations Management has become one of the most highly intense and challenging roles in the medical industry."

The goal of Healthcare Business Management (HBM) is to ensure smooth operation of various processes that contribute to the production of quality services by your medical practice. Our role could be varied and encompass many operational areas depending on your needs.

The following are examples of five most common areas of Operations Management under which Healthcare Business Management might contribute:
  • Logistics Management
  • Budget Management
  • Operational Strategizing
  • Support Services Management
  • Third Party Relations Management

    Fulfillment of expectations that come from wearing multiple hats is the most challenging aspect of operations management. Many experts believe that operations management of the medical practice is probably one of the most challenging roles in the industry and it has now become greater within the context of HIPAA, Electronic medical records, Social Media Marketing and navigating the legal maze of confidentiality as it relates to the internet.

    With over 20 years of management experience, HBM can play a key role in chalking out the overall operational policy of your practice; and then provide your practice and personnel with a susinct and detailed operations policies and procedures manual to help you navigate compliancy and day-to-day business protocol.

    SPECIFICS
  • Electronic Scheduling,Recordkeeping and Billing compliancy deadline by 2012-2015
  • Document Management System Setup
  • Backfill and Index Records (Scan, Database)
  • Auto Update EMR via current system interface
  • HIPAA Certification of EMR System
  • Expired Paper Document Calendar Setup and Destruction / Shredding
  • Inventory Management of Asset List, Office Consumables and Controlled Substances (see "Compliancy")
  • Task/Project/Compliancy Calendar Creation
  • Whole Office Tickler File System Setup and Use Training
  • Compliancy File System Setup and Use Training
  • Vendor, Contact, Business Associate Info List Setup and Merge To Attestation Signature Form
  • Ongoing Update and Filing System Training and Upkeep
  • Forms Creation and Implementation
  • Workflow assessment
  • Office Presentation and Seasonal Decoration
  • Ergonomic Physical Facility Assessment & Recommendation
  • Grandfathered Chart Archiving as necessary
  • Develop Relationships and Contract with Third Party Entities PRN to Setup a New Practice
Are you a new graduate MD?  www.HealthcareBusinessManagement.com can help you navigate the mirade of regulatory and compliancy issues governing your new practice.  Call us at (949) 478-5821 to discuss what Healthcare Business Management can do for you!

Sunday, May 27, 2012

The Best ROI You Can Make For Your Practice


 The Best Return-On-Investment You Can Make For Your Practice

Let’s say you’re at a cocktail party. Someone walks up to you and says they can tell you the single most important investment you can make in your practice next year. They add to their already astounding statement that this investment will generate a higher return on investment than any other alternative.

Your brain begins to churn through the potential punch lines to this provocative set of statements: Malpractice insurance? EHR? Lobbying efforts to fend off government regulatory pressure? What could it be? Just then, the mysterious stranger delivers the punch line. The single most important investment with the best return-on-investment you can make for your practice is an investment in your staff.

A quick history primer
In the 1990s, a group of researchers out of Harvard developed a different approach to a business model. The researchers included the likes of Earl Sasser, Leonard Schlesinger, James Heskett, and several others. They proved that there was a direct link between employee satisfaction that generated higher quality service delivery, yielding customer loyalty and ultimately creating improved financials. In fact their research went so far as to say that a mere 5 percent improvement in customer loyalty could result in profit increases ranging from 25 percent to 85 percent. They labeled this business model the service-profit chain and it has become the foundation under which much research today surrounding customer loyalty, patient satisfaction, and word-of-mouth referral activity finds its genesis.

The links in the chain start with employees
So, let’s take this intriguing concept one step further and see how this works. It all starts by creating engaged employees. Employees who are passionate about what they do, are well-equipped and well-trained, and have the tools and information needed to perform at a high level every day. By creating these kinds of employee relationships, three important things happen.

First, you see a reduction in the churn rates of your staff. Let’s face it, all that time searching for a new staff member, screening and interviewing them, training them on your practice …all that time is costing your practice money. Much better to find good staff, keep them engaged and keep them onboard. Second, more engaged employees create an environment where practice operations run with excellence. Third, employees who are positive, authentic, and pleasant with your patients create stronger relationships with your patients (thus generating patient loyalty). We all have had that one nurse on staff that patients just adore — that nurse is an economic engine for your practice!

Operational excellence generates loyal patients
Next, when operations are running smoothly your practice begins to generate productivity efficiencies which impact your bottom line. Outstanding operations create superior experiences and interactions for your patients, who then become loyal patients — they stay with your practice, they bring their family, refer others, and they comply with your policies at a higher rate. Having a loyal patient base creates its own virtuous cycle wherein your staff gets to know your patients better and are able to customize and cater to their specific needs more and in turn your patients become “better patients” by learning your policies, procedures and processes.

Loyal patients generate premier financials
Those loyal patients behave in positive ways towards your practice. They refer others. They stay with you longer — even if you move locations or make some change in your practice. They’re less likely to create malpractice issues. They use your services more frequently and they use more of your services to meet their health needs. These are the patients every practice wants because all those behaviors generate positive financial results for you and your practice.

So there you have it. Through a series of cause-and-effect linkages, we’ve seen that an investment in your practice’s employees will yield an improvement in your practice's financial performance.

Maybe our mysterious cocktail party guest wasn’t so wrong after all. Start by improving communication flow in your practice. Identify ways to increase staff training. Ask staff openly if they have the tools and information they need to be productive and effective with patients. Get a dialog started this week in your practice with your staff. How can you create more engaged employees?

Saturday, April 7, 2012

Linear vs Non-Linear Thinking


While many jobs for American Masters of Business Arts (MBA) graduates are going overseas, those who have Masters of Fine Arts (MFA) will be in great demand. According to Gartner Inc, by 2010, 40 percent of IT jobs for MBA’s will be outsourced to workers overseas.  The reason?  A person can fill in a spreadsheet from India as easily as from Silicone Valley for one-tenth the cost.

However, corporations cannot outsource creative jobs as easily. The ability to go quickly from problem to problem, problem to solution, or from initial idea to unique product does not cross cultures well. The employee needs to be a part of the culture he or she is marketing to. As a result, American employees with Masters of Fine Arts degrees (MFA’s) are more in demand and earning more than those with MBA’s.

Why does someone who is trained in artistic abilities do well in business? It’s not the particular artistic talent, but the thought process that creates it. Fine artists have the ability to apply non-linear thought to problems, which is a valuable business skill. Companies are looking for those employees who can apply a non-linear thought process to business problems.

What’s the Difference?

Here is a simple exercise that will demonstrate the difference between a linear and non-linear thought process. Take out a sheet of paper. In the top left corner, write a letter “A.” In the center of the page, write a “B.” Halfway down the page on the right hand side, parallel to the “B,” write a “C.” In the bottom right corner, write a “D,” and in the bottom left corner write an “E.” Now draw a line from A to B to C to D to E. That is linear thought–arriving at the final answer by following a step-by-step process.

Now take your right thumb and forefinger and grab the left top corner of the page next to the A. With your other thumb and forefinger, grasp the lower left corner next to the “E.” Touch the A to the E. That’s non-linear thought–finding the solution without having to go from point to point to point.

Non-Linear Thinking is an Inherent Skill

From the moment you are born, you are an input device constantly making connections. In the first five years of life, your brain grows very rapidly and sets down patterns of recognition. For example, as a survival skill, infants smile at everyone. Next they learn to recognize mommy and daddy, then they develop a fear of strangers, and then they learn to reserve affinity for family and other trusted people. Finally, they choose their own friends.

Over time, people begin to lay down patterns of normal and non-normal. That’s why you can look at a situation and know something isn’t right. If you see someone in an airport who has recently had a stroke, you may not realize the individual had one, but you do know that something isn’t right. That is called non-linear thinking–moving quickly from an observation to an end-point. Depending on your experience, that endpoint might have an accuracy as low as 50-50. However, for people trained in creativity, the accuracy is about 99.7 percent. These quick, non-linear solutions, called snap judgments or instinct, are valuable in life and in business. Too often, though, these instincts are not used in the business world, but that’s about to change.

Creative, Non-Linear People Benefit Business

Creative people get in touch with the emotion of what they’re creating in themselves and use that as a guide to produce the same emotion in another person from the same society. Businesses see the value of that skill–an employee making decisions based on the mindset of a person of the general society, not as an employee tied to a business. Your non-linear, or heuristic, thought processes are when you observe from the inside out, seeing how your own emotions mirror the ones you observe in others.

Can people only achieve this non-linear thinking ability by earning an MFA? Of course not. Not everyone is willing to go back to school for another two to three years to get their MFA. Fortunately, you can encourage the same type of non-linear thinking in yourself and your employees.

* Eliminate your framing bias.

How you ask questions determines the answers you get. For example, if you manufacture candy bars and you’re ranked second in sales behind brand A, you may ask yourself, “How can we take market share away from brand A?” The obvious linear answer: make your product taste like Brand A. You have labs, testers, and linear thought people who can make Brand B taste like Brand A, or even better. Due to framing bias, they ask the focus group, “Which one tastes like Brand A? Which one do you like better?” Brand B wins, because now it tastes just a little better than Brand A.

But the problem with this scenario is that nobody ever went back and asked the basic question: Will our existing customers accept this change? The executives assume brand loyalty will drag customers along. But if they have a core group of fans who love the original taste of the product, in changing the flavor, they alienate them.

* Quantitate non-linear thought.

Learn to apply non-linear or heuristic research methods by taking a written inventory of your own feelings, prejudices, and thoughts on the subject at hand. Now you have the ability to walk into a situation and start observing how the situation itself affects you. That’s called “going with your gut.” If you are a representative of your culture, your environment, and your area of expertise, as well as in touch with your customers and what you experience and feel, then you have unframed your bias. If you are honest, you will be feeling the same reaction as your customers, and you have just gone from point A to point E without all the letters in between.

A business person needs to walk through the mental door to unframe his or her biases. For example, with the chocolate bar example, a good businessperson would go to the store, or go to the factory, or call his or her best distributors. The businessperson would evaluate whether the new product was flying off the shelf. If so, that’s good. But he or she would not let that framing bias affect the next time he or she goes through the door, as the opposite may be true then. Such an instantaneous response leads you to continue doing what you’re doing or more of it, depending on how well it’s going.

Learning Non-Linear Thinking and Dual Processing

A new intern fresh out of medical school is the ultimate linear thought machine. In medical school, students are taught that symptom equals possible disease. A equals B. They then run a test to confirm if B equals C. This process, however, is not conducive to all types of medicine. As soon as these new interns walk into an emergency room, they quickly learn non-linear thinking. After a few days of training, experience, and drilling, they become parallel processing machines. They still do their linear thought processes but they also tap back into the non-linear thinking they had before they got their higher education.

Most people who are now are drifting to an MFA degree already have their MBA. They’ve learned and honed their linear thought processes into a sharp edge; now they get their MFA to hone and reactivate their non-linear thought processes. At the end of all that education, they must learn to parallel process on their own, much like the emergency room interns.

In the future, people will pursue their MFA after getting their Bachelor’s in business. This way they will achieve both linear and non-linear thought processes and they’ll learn to parallel process. Five to seven years from now, we will see people start earning dual degrees, or universities may start offering a new degree that incorporates both.

In the meantime, businesses will need to find ways to encourage parallel processing in their employees. They can do this in a few days of intense training in a corporate retreat setting, or spread over several weeks in a coaching environment. Getting back in touch with non-linear thinking is not hard. Being able to parallel process takes some practice, but the payoff will be more success for businesses, a steady job outlook, and higher earnings for those who master this skill.

Find out how non-linear thinking might be YOUR CUP OF TEA at www.HealthcareBusinessManagement.com

Saturday, March 24, 2012

Operations Management

OPERATIONS MANAGEMENT

"Many experts believe that Operations Management has become one of the most highly intense and challenging roles in the medical industry."
The goal of Healthcare Business Management (HBM) is to ensure smooth operation of various processes that contribute to the production of quality services by your medical practice. Our role could be varied and encompass many operational areas depending on your needs.

The following are examples of five most common areas of Operations Management under which Healthcare Business Management might contribute:
  • Logistics Management
  • Budget Management
  • Operational Strategizing
  • Support Services Management
  • Third Party Relations Management

    Compliance
    Fulfillment of expectations that come from wearing multiple hats is the most challenging aspect of operations management. Many experts believe that operations management of the medical practice is probably one of the most challenging roles in the industry and it has now become greater within the context of HIPAA, Electronic medical records, Social Media Marketing and navigating the legal maze of confidentiality as it relates to the internet.

    With over 20 years of management experience, HBM can play a key role in chalking out the overall operational policy of your practice; and then provide your practice and personnel with a susinct and detailed operations policies and procedures manual to help you navigate compliancy and day-to-day business protocol.